Inventory management
adorabl's inventory and accounting software for small business will keep your catalog, warehouse quantities, and costs in the same system as your books. Each stock move will post to your general ledger, so the numbers your team counts and the numbers your accountant sees will match.
When your catalog lives in one tool, your warehouse counts live in a spreadsheet, and cost of goods sold (COGS) lives in QuickBooks, Monday's inventory review turns into a merge job. adorabl keeps each stock keeping unit (SKU), its quantity, and its cost on the same record, so your counts and your books will agree.
Each item shows a Postable badge once its inventory, COGS, and revenue accounts are set, which means receipts and invoices can post to your books. If an account is missing, the item page points to the gap so your team can fix it before the first receipt or invoice.
Stock on hand opens with oversold and low-stock items, then shows the full view of each item in each warehouse.
Choose standard costing for a preset value per item, or weighted average costing to blend each new delivery into the running cost.
Set up your warehouses and account defaults first, then build your catalog. adorabl updates stock on hand each time a receipt, adjustment, or transfer posts, which will give you real-time inventory tracking from your first receipt.
Create stock and non-stock items with a SKU, category, price, and costing method. Check that each item shows the Postable badge before you start posting.
Choose the inventory, COGS, and revenue accounts for your whole business, then override them by category or item where needed. Receipts and shipments post to those accounts.
Enter opening balances or receive purchase orders, then watch the quantity of each item in each warehouse, including oversold and low-stock items.
Post cycle counts and other adjustments with a reason that maps to the right account, or transfer stock between warehouses without a journal entry.
adorabl uses one item list for everything you sell and supports two inventory costing methods. Each item's type decides whether it tracks quantity, and its costing method decides how cost posts when stock moves.
Stock items are products you track by quantity in each warehouse. Receipts, shipments, and adjustments post to your inventory account once the item is postable.
Non-stock items are things you buy or sell without tracking quantity, such as gift cards, warranty labor, or freight charges. Their cost or expense posts when you invoice.
Standard costing values each unit at a preset cost. Receipts, shipments, and adjustments post at that cost, and a supplier's different price gets recorded separately instead of changing the item cost.
Weighted average costing blends the cost of each new delivery into one running average cost per item. Stock leaves inventory at the current average.
Start with the exceptions: oversold items and low stock. Click a view to filter the table, and click it again to clear the filter.
| View | What it shows |
|---|---|
| Oversold | Items with on-hand below zero. Fix the data or the fulfillment timing first. |
| Low stock | Items at five units or fewer, but not below zero |
| Item by warehouse | Each stocked SKU at each location, based on posted transactions |
| Multiple units of measure | Stock is stored in a base unit and shown in purchase and sales units for buyers and warehouse staff |
Receive and adjust stock from the stock on hand view or the item record. When the change is a purchase, receive it against the purchase order instead.
Inventory adjustments fix counts, and transfers move stock between warehouses, which keeps multi-location inventory accurate. Each one starts as a draft, posts when you're ready, and can be voided later. Bins are tracked too when you turn them on.
Real catalogs have gaps, buyers who order by the case, and months that are already closed. adorabl shows you those limits up front instead of failing quietly.
Stock items need inventory, COGS, and revenue accounts, plus a standard cost if they use standard costing. You can save an item with gaps, and adorabl will warn you, but fix them before processing orders.
On-hand can't be typed over. Each change comes from a posted transaction: a receipt, adjustment, transfer, purchase receipt, or shipment.
Each item stores its preferred supplier, min-max levels, and lead time to help whoever plans your buying. adorabl doesn't reorder for you, so those numbers guide your purchase decisions.
When inventory posting is turned off for a closed period, draft inventory transactions have to clear before the books lock.
Example · Trail Ridge Outfitters
Trail Ridge Outfitters stocks its best-selling trail backpack, SKU AP-3300-NV, in its Denver warehouse and at a third-party logistics (3PL) warehouse in Reno that fulfills its Shopify orders.
1. Build the catalog
Trail Ridge has about 200 SKUs: stocked goods like the backpack, plus drop-ship accessories set up as non-stock items. Each one shows the Postable badge.
2. Watch the counts
Stock on hand shows 142 backpacks in Denver and 28 at the Reno 3PL, for 170 total, with 3PL inventory and in-house stock in one view.
3. Fix a miscount
A cycle count finds two fewer backpacks in bin A-12-3. The adjustment posts to the inventory shrinkage account and updates on-hand right away.
For a new product, Trail Ridge creates the item, receives it in Denver, and transfers stock to the Reno 3PL before turning on the Shopify listing.
Inventory touches everything else you run. See how the rest of adorabl connects.
Receiving a purchase order raises on-hand and posts the inventory entries.
Each quantity belongs to a warehouse, whether that's your own distribution center, a 3PL, a store, or a marketplace, with optional bins.
On-hand warnings appear at order entry, stock is set aside at picking, and shipping reduces inventory and posts COGS.
Adjustments post balanced journal entries to each reason's account, and shipments post COGS.
Inventory management software tracks what stock you have, where it's stored, and what it cost, and updates those numbers as items are received, sold, adjusted, or moved. adorabl will keep that inventory in the same system as your accounting, so each stock move will post to your books.
Standard costing values each unit at a preset cost, and differences from the supplier's price get recorded separately. Weighted average costing blends the cost of each new delivery into one running average per item. In adorabl, you'll choose a costing method for each item, and stock will move at that cost.
Stock items are products you track by quantity in each warehouse, and their receipts, shipments, and adjustments post to your inventory account. Non-stock items are things you buy or sell without tracking quantity, such as gift cards, warranty labor, or freight charges. Both still post cost and revenue when you invoice.
Yes. adorabl will track each item's quantity in each location you use, whether that's your own warehouse, a third-party logistics (3PL) provider, a retail store, or an Amazon FBA (Fulfillment by Amazon) warehouse. You'll see stock by location or as one total, and transfers will move stock between locations without a journal entry.
A cycle count is a routine count of a small slice of inventory on a rolling schedule, instead of one full physical count that shuts down the warehouse. In adorabl, you'll post each cycle count as an inventory adjustment with a reason, and the difference will post to that reason's account.
No. A transfer moves stock between warehouses within the same inventory account, so adorabl doesn't create a journal entry. Inventory adjustments are different: each one posts a balanced journal entry to the account tied to its reason, such as damage, shrinkage, or a cycle count.
Stock on hand comes from posted transactions only: receipts, shipments, adjustments, and transfers. On-hand can't be edited by hand, so each number traces back to the transaction that changed it. adorabl stores quantities in a base unit and can show them in the units your buyers and warehouse staff use.
Yes. You can import items from a CSV file, including product details, purchasing information, and units of measure. Export your current catalog from your spreadsheet or old system, load it through adorabl's import wizard, and your items will be ready to stock and sell.
Start on the free tier and add more as your business grows, or talk to us about moving your inventory over from NetSuite or another system.